| Jurisdiction |
Making and managing digital records |
Keeping digital records in agencies and in archives and records authorities |
Transferring digital records to archives and records authorities |
Using digital records |
| National and international standards |
- AS ISO 15489 Records Management Standard
- AS Interim Compliance Standard for AS/ISO 15489
- AS 5090 Work Process Analysis Standard for Recordkeeping, 2003
- AS ISO 23081 Metadata for records (2004)
- AS Standard for Records Classification
- Keyword AAA Thesaurus for common administrative functions
|
- Describing Archives in Context, Australian Society of Archivists Guide to the Series System, 2004, for archival intellectual control/description
- OAIS ISO 14721 Reference Model for Open Archival Information Systems
- Elaborate descriptive standards for digital formats
|
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- Access provisions in archives/records legislation in all jurisdictions
- AS 5044 AGLS Metadata Element Set, for online resource discovery
- AGIFT Australian Governments Interactive Functions Thesaurus (2nd ed., 2005)
- ISO Access Standard
|
| Australia
(Commonwealth)
(National Archives of Australia) |
- DIRKS methodology and manuals (process model developed from ISO 15489)
- Digital Recordkeeping: Guidelines for Creating, Managing and Preserving Digital Records, 2004
- Recordkeeping Metadata Standard for Commonwealth Agencies
- NAA guidelines on records classification tools and on developing functions thesauri
- Guidelines for recordkeeping and the use of authentication and encryption technologies
- Check-up a software tool for assessing an agency’s information and records management
- Guidelines for recordkeeping and the use of authentication and encryption technologies
- Policies/guidelines for web-based recordkeeping
- Advice for scanning, copying, converting or migrating records, including disposal authorisation
- Keyword AAA Thesaurus (Commonwealth modified version)
- Australian Government Email Metadata Standard
- Guidelines for implementing specifications for eletronic Records Management Systems Software
- Guidelines for implementing specifications for Business Information System Software
- Managing email
- Managing shared folders
|
- Digital preservation approach and process model
- Digital repository specification
- Information for agencies about normalising/preserving records
- Information about digital preservation software tools
- Extend range of normalisable file formats
|
|
- RecordSearch
- Accessing records
- Access examination procedures
- Finding aids/reference
|
| Archives New Zealand |
- Electronic Recordkeeping Systems Standard
- Recordkeeping Framework
- Guides and advisory notices for e-mail and websites
- Advisory Notice: Copying and Digitising Public Records
- Guide to Developing Recordkeeping Strategies for Websites (PDF)
- What to Consider Prior to Implementing an IT Solution to a Recordkeeping Problem (PDF)
- Electronic Recordkeeping Vision and Policy (PDF)
|
|
|
- Archway – Collection database
- NZGLS Metadata Element Set for online resource discovery
- NZ Thesaurus of Government functions
|
| ACT Territory Records Office |
- Records Advice: Email as a Record (PDF)
- Records Advice: Electronically Created Records (PDF)
- Records Advice: Preparation for the Implementation of an ERMS (PDF)
|
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| New South Wales State Records |
- DIRKS methodology and manuals (process model developed from ISO15489)
- Tendering specifications for electronic records and document management software (GSAS)
- Policy on electronic recordkeeping
- Policy on electronic messages as records
- NSW Recordkeeping Metadata Standard and Guidelines (NRKMS)
- Standard on recordkeeping in the electronic business environment
- Futureproof: Ensuring the accessibility of equipment /technology dependent records
- Standard on Full and Accurate Records
- Create and Capture: Guidelines on better recordkeeping
- Keyword AAA Thesaurus for common administrative functions
- Guidelines on developing and implementing a keyword thesaurus
- Guidelines on digital imaging and recordkeeping and disposal authority
- Managing records of websites and web based transactions
- Information rights management and recordkeeping
- Managing the Message: Guidelines on managing formal and informal communications as records
|
- Framework and guidelines for Distributed Management of State archives
- Futureproof guidelines
|
|
|
| Northern Territory Archives Service |
- The NT Government Records Management Standards
- Position Statement on Electronic Recordkeeping in the NT Government
- Records Management Advice No.4 – Producing Records as Evidence in Legal Proceedings(pdf)
- Records Management Advice No.5 – Scanning of Records(pdf)
- Records Management Advice No.7 – Legal Hold Order for Records (pdf)
|
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|
| Queensland State Archives |
- Information Standard 40: Recordkeeping
- Information Standard 41: Managing Technology-Dependant Records
- Best Practice Guide for Recordkeeping
- Managing Electronic Messages as Records Policy
- Digitisation Disposal Policy: policy on the authorisation of the early disposal of original public records after digitisation (PDF)
- Guideline for the Digitisation of Paper Records (PDF)
- Managing Records of Online Resources and Services Policy (PDF)
- Managing Records of Online Resources and Services Guideline (PDF)
|
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| South Australia (State Records) |
- Records Management Improvement Matrix
- South Australian Recordkeeping Metadata Standard
- Electronic Document and Records Management Systems Standard
- Adequate Records Management Supporting Documents matrix
- Adequate Records Management Implementation Plan
- Digitisation guideline
- Tender specifications for electronic records and document management software
- Management of Email as Official Records Policy, Guidelines and Technical Considerations (due for review)
|
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| Tasmania (Archives Office) |
- Guideline for making proper records (now a legislative requirement)
- Guideline on copying, converting and migrating records
- Guideline for managing email as records
- Endorsement and promulgation of AS ISO 15489
- Endorsement and promulgation of Keyword AAA
- Endorsement and promulgation of NAA recordkeeping metadata standard
- Guideline on Recordkeeping Strategies for Websites and Webpages
|
- Consultancy for development of a business case/budget proposal for a digital repository and digital recordkeeping framework
|
|
- Tasmanian Archives Online – Collection database
|
| Victoria (Public Record Office Victoria) |
- Management of Electronic Records (VERS standard) PROS 99/007:
- VERS Metadata Scheme
- VERS Standard Electronic Record Format
- VERS Long Term Preservation Formats
- Advice on VERS Standards
- Advice on scanning and digitising, managing email, system administration
- Advice on digital rights management, instant message, managing web records
|
- Management of Electronic Records (VERS standard) PROS 99/007:
- System Requirements for Preserving Electronic Records
- VERS Standard Electronic Record Format
- VERS Long Term Preservation Formats
- Digital Archive specification
- Advice on preserving databases as records
|
- Management of Electronic Records (VERS standard) PROS 99/007:
- Export of Electronic Records to PROV
|
- Collection database and Digital Archive web interface
|
| Western Australia (State Records Office) |
- Records Management Standards for Document Imaging Systems (Public Records Standard 1)
- Records Management Standard for the Management of Email (State Records Standard 4)
- Standard for the Management of Electronic Documents in Networked Computer Environments (State Records Standard 5)
- Standard for the Management of Electronic Documents in Stand-alone Computer Environments (State Records Standard 6)
- Policy for the ongoing management of electronic records designated as having archival value (Public Records Policy
- All aforementioned policies and standards are currently subject to review.
- State Records Commission Standard 2 Record Keeping Plans
|
- Policy for the ongoing management of electronic records designated as having archival value (Public Records Policy
- Subject to review
|
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- AEON (Archives Explored Online)
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